New Posting - YVR

The Vancouver Airport Authority has an opportunity for a permanent, full-time Executive Assistant to the Senior Vice President, Marketing & Business Development and the Vice President, Strategic Planning & Legal Services and Corporate Secretary.  The successful candidate enjoys autonomy and the challenge of using a diverse range of administrative skills.

    Key responsibilities include: 

·         Supporting both the Senior Vice President, Marketing & Business Development and        the Vice President, Strategic Planning & Legal Services and Corporate Secretary

·         Acting independently with a high level of professionalism, confidentiality, judgment and discretion

·         Maintaining calendars, including scheduling and/or rescheduling appointments

·         Managing email and regular mail

·         Preparing correspondence, reports, presentations and spreadsheets

·         Making travel arrangements

·         Keeping executives apprised of deadlines and action items

·         Providing relevant material prior to all meetings

·         Coordinating and assembling relevant information for Board and executive meetings

·         Ensuring documents for signature are processed in a timely manner

·         Maintaining files

·         Administering various financial functions (e.g., monthly budget forecasts, invoices, expense claims and purchase orders)

    Key qualifications include:

·         Minimum of 5 years’ demonstrated administrative support experience at the executive level

·         Strong organizational skills with an attention to detail

·         Demonstrated ability to prioritize in a changing environment

·         Proven ability to exercise confidentiality and discretion

·         Exceptional interpersonal and communication skills

·         Adept at problem solving, using initiative and good judgment

·         Ability to deal with various stakeholders ranging from colleagues and business partners,
           Board members and government officials

·         Solid MS Office skills in order to prepare correspondence, reports, spreadsheets and     presentations, as well as, manage a large volume of email

·         Team player with a willingness to assist other Executive Assistants during peak periods, as well as, cover for them during absences

The successful candidate enjoys being part of both the executive office and your executives’ departmental teams.  He or she is always discreet, courteous and comfortable dealing with Board Directors, senior executives and a wide range of internal and external business partners.  

We are committed to employment equity and welcome applications from everyone, including women, aboriginal peoples, persons with disabilities and members of visible minorities. 

Please forward a resume and covering letter, quoting reference no. 12-20-12 in your cover letter  using our online application system at www.yvr.ca , or direct link: http://www.yvr.ca/en/about/careers.aspx   Application deadline: June 12, 2012