New Posting - Greater Toronto Airports Authority

Representative, Commercial Agreement Administration - (14-PGO-001)

Job Title - Representative, Commercial Agreement Administration

Competition # - 14-PGO-001

# of Hires Needed - 1

Job Type - Full-time Permanent

Position Type - Union

Organizational Unit - Greater Toronto Airports Authority -> Customer and Terminal Services

Hours - 37.5 Hours/Week

Job Category - Administrative

About the GTAA

PARTNER WITH PEOPLE ON THE FLY - Help to propel our transformation, positioning Toronto Pearson as North America’s premier portal to a world of possibilities. Together, we will attract, serve, and delight our customers by consistently delivering value through innovative products and services. 

The GTAA is a unique place to work. We employ more than 1,100 people directly, while another 35,000+ employees work at Toronto Pearson with our airport community. Our people are passionate about their work and strive to provide the world’s most welcoming airport experience.

Position Summary

Reporting to the Manager, Groundside Operations, this position is responsible supporting the Parking & Groundside Operations team by interfacing with GTAA Ground Transportation & Parking Tenants.  

Job Description

Key Accountabilities:

·         Developing and maintaining good working relationships with GTAA Ground Transportation and Parking tenants and fostering a good understanding of specific tenant activities and provisions under various types of agreements

·         Principal point of contact from the business unit with Finance regarding tenant revenue streams, accounts receivable, billing processes, security deposits, etc.

·         Working with Tenant and internal stakeholders in gathering and processing financial data (audited sales)

·         Assisting in the management of commercial agreements by preparing various forms of agreements with respect to revenue generating contracts (leases, licenses, other) including arrangements for review and approval by the Legal and Risk Management departments

·         Maintaining the Lease Management System database by entering billing, lease rates, bill rules and other data entry in an accurate, consistent and timely manner

·         Monitoring and tracking annual rent increases, minimum annual guaranteed (MAG) rent adjustments, lease expirations, notice required for contract extensions

·         Recommending and implementing enhancements/improvements to leasing information system and document management processes

·         Ensuring tenant compliance with terms and conditions of agreements

 This unionized position is classified at the Band 6 level, with an hourly wage rate of $28.88 to $31.77, based on a 37.5 hour work week. The successful candidate must be available to commence the duties of the position once a selection decision has been made. An eligibility list may be used to staff similar positions.

  Job Requirements

Qualifications

·         Post-secondary degree or 3 year diploma in either Business Administration, Economics, or Commercial Property Management

·         Must possess a minimum of 3 years direct experience in property management, lease administration and/or lease compliance experience in property and/or real estate industries.

·         Must possess a valid Provincial Ontario Driver’s license

·         All applicants must have a fully satisfactory work performance in his/her current position and a work record that is void of discipline and unacceptable attendance that would have a bearing on the duties, roles and responsibilities of the posted position 

Knowledge, Skills and Abilities:

·         Demonstrated knowledge and comprehension of the various types of commercial agreements

·         Knowledge of airport operations and how they relate to property management and rentals is considered an asset

·         Knowledge of various functions within property management and industry best practices relating to commercial agreements, including but not limited to: taxation, security deposits, insurance/maintenance/facility requirements, US dollar currency exchange rates and rental rates

·         Knowledge of currency exchange rates and ability to convert money

·         Knowledge of rent formulas and the ability to develop and perform basic mathematical formulas and calculations when determining rent

·         Ability to analyze financial, operational and statistical information, while considering the legal, business and monetary implications to lease conditions

·         Ability to deal and work collaboratively with multiple stakeholders, both internally and externally, with a strong customer focus

·         Ability to work independently and within a team environment with minimal supervision

·         Possess strong relationship management and communication skills, both orally and written, and have the ability to handle conflict situations with tact and diplomacy

·         Strong organizational skills with attention to detail and have the ability to prioritize work effectively

·         Ability to multi task, analyze information and data, trouble shoot, resolve issues, be proactive, as well as being flexible and adaptable to change in a fast paced environment

·         Must possess strong computer skills, with the ability to utilize MS Office effectively as well being familiar with property management software databases

For further information, or to apply, please click here