New Posting - Executive Flight Centre

Executive Flight Centre (EFC) has been setting standards in aviation fuel and service for over forty years. Headquartered in Calgary, with operations in both Alberta and British Columbia, EFC offers a diverse range of aviation services to meet the needs of airport users. EFC also offers additional expertise and services to customers throughout Western Canada in the areas of Airport / Aerodrome Services and Aviation Real Estate Development. Our vision is to provide an excellent quality of service to all customers in the Aviation Industry by focusing on Safety, Quality, Consistency and Customer Service. 

Our Calgary Head Office location is seeking an experienced Operations Assistant to support our growing and diverse operations. 

Main Functions: 
The Operations Assistant will support EFC’s growing and diverse operations. The primary focus of this role is to provide Administrative support to the Home Office Operations and Terminal Operations Teams. 

Responsibilities:
• Provide a wide range of administrative support to the Operations Teams.
• Administrative tasks including filing, faxing, scanning, data-entry, typing, formatting documents, meeting preparation planning, minute-taking, preparation of charts/graphs/reports, binding, laminating, etc.
• Assist the Operations Coordinator in tracking, collecting and compiling data relating to
Irregular Operations Reporting (lOR) and create monthly and yearly summaries.
• Assist with maintenance of the Safety Management System (SMS); data entry, report filing and generating statistical reports.
• Assist with creation and maintenance of forms, manuals and documents for EFC Fuel Quality Assurance and Quality Control. 
• Assist with standardization of operational documents companywide.
• Understand and promote safe work practices in compliance with EFC's safety culture.
• Editing and formatting manuals, documents, reports, spreadsheets, and presentations.
• Distribution of Operational Bulletins, Memos, Documents, and Newsletters.
• Recognize and assist with creation of efficiencies and process improvements.
• Provide research support as required.
• Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
• Deliver exceptional, courteous and respectful customer service. 
• Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
• Perform any other duties as required.

Qualifications and Experience: 
• Certificate or diploma in a related field an asset.
• Minimum two years of progressive administration/office experience is preferred.
• Excellent computer skills with proficiency in the use of Microsoft Office Suite including Excel, Word, PowerPoint and Outlook are required.
• Experience and proficiency with Microsoft SharePoint and Adobe Acrobat is preferred.
• Some experience in technical writing is an asset.
• Able to prioritize in a quickly changing environment and able to manage shifting priorities and demands.
• Strong time management, organizational, and prioritization skills, with high attention to detail.
• Well-developed interpersonal and communication skills, with the ability to communicate with individuals at all levels of the organization.
• Able to function effectively within a team environment.
• Demonstrated ability to maintain high levels of confidentiality and professionalism.
• Experience in aviation is in asset. 
• Professional, punctual, meticulous and diligent.
• Able to work collaboratively as a productive member of the EFC Team.

Executive Flight Centre offers competitive compensation and a comprehensive benefits package, an incredible work environment, and career advancement opportunities. Please visit our web site athttp://www.efcaviation.ca/ for a complete description of our company and to view other career opportunities.

To apply for this position, please send your resume and cover letter to careers4u@efcaviation.caindicating the position title and location you are applying for in your subject line.

We thank all applicants for their interest in Executive Flight Centre; however, only candidates selected for interviews will be contacted.