New Posting - Greater Toronto Airports Authority

Greater Toronto Airports Authority is currently recruiting a Management Assistant, Deicing Operations, Competition # 15-AO-049

About the GTAA

MAKE A DIFFERENCE AND CONNECT THE WORLD – Toronto Pearson is Canada’s leading global hub airport. Help to drive our vision to become the best airport in the world. Together, we will demonstrate that our passengers are our passion, by showing respect, integrity and delivering innovative products and services.

Position Summary

Reporting to the Associate Director, Deicing Operations, and assisting Deicing Operations Management, this position acts as a liaison between the Associate Director and the departmental management teams to track major tasks, projects and programs, and report on the department’s progress in achieving goals.

Job Description

Key Accountabilities:

·         Organize, coordinate and control the office administration and support activities within Aviation Service areas in order to ensure departmental effectiveness and efficiency

·         Negotiate, manage and resolve issues and implementing administrative best practices

·         Provide administrative support services to the Deicing Operations Management team, including filing and maintenance of the departmental filing systems, data verification, coordinating schedules, training and travel, managing departmental correspondence

·         Coordinate meetings, committees, working groups, special events, etc. by ensuring appropriate set-up of facilities, sending invitations and notices to attendees, preparing agendas, presentations and minutes, and following-up on action items

·         Administration and control of the financial systems and procedures required for the preparation and management Deicing Operations Department O&M budget, financial commitments, expenditure control and contract administration

·         Assist Deicing Operations Management in preparation of budget and forecasts

·         Maintain a variety of monthly, quarterly and annual reports on behalf of the department

·         Support Deicing Operations Management by assigning and tracking tasks/projects delegated, additional duties will be assigned as required, which may include performing additional support functions

Job Requirements

Qualifications

·         Must possess a Post-secondary diploma/certificate in business administration or a related field

·         At least 5 years of work experience is required in an administrative/financial support position in a high pressure, goal oriented operational type environment (an equivalent combination of academic and work experience will also be considered)

·         Demonstrated experience in financial administration including budget forecasting, preparation, reporting and control in a multi-OU environment

·         Must be able to obtain and retain a Transport Canada Security Clearance

Knowledge, Skills and Abilities:

·         Knowledge and experience working with the Oracle and Hyperion Financial Systems, and proficiency is also required using a variety of business software applications including MS Word, Excel, PowerPoint, Outlook and i-share
Superior communication (oral, written and listening) and interpersonal skills
Excellent time management skills, managing the workload in a fast-paced, deadline oriented environment
High degree of discretion as this person, through the support provided to the Associate Director, Deicing Operations and the Deicing Operations Management team, will have access to sensitive, confidential and classified information
 

Additional Details

We offer a fast-paced, stimulating environment along with an attractive salary/benefit package commensurate with experience.

No telephone inquiries or agencies, please. We thank all applicants for their interest in exploring employment opportunities with the GTAA; however only those selected for an interview will be contacted. Applicants must meet the security level designated for the position.

The GTAA is committed to Employment Equity and maintaining a diverse workforce. We ensure that our recruitment practices are supportive of this commitment.

For further information or to apply, please click here