Calgary Airport Authority is currently recruiting an Administrative
Assistant
Salary: Authority Band 6 ($55,366 - $57,580 - $59,844 - $62,279)
Status: Permanent Full-Time
Status: Permanent Full-Time
Closing Date: July 11, 2018
WHAT YOU WILL DO:
Reporting to Director, Airport Solutions the overall responsibility of this position is to provide administrative support for the IT Team. If you are a professional, energetic and team-oriented individual who likes to take ownership then this is the role for you.
WHAT YOU WILL DO:
Reporting to Director, Airport Solutions the overall responsibility of this position is to provide administrative support for the IT Team. If you are a professional, energetic and team-oriented individual who likes to take ownership then this is the role for you.
Key responsibilities include:
• Invoice tracking, verification, coding and investigation. Manage contractor time tracking system to ensure reporting accuracy and provide user training.
• Track hardware and software licensing and maintenance agreements.
• Support IT leaders with purchase orders, warehouse requisitions and contracts.
• Perform general administrative duties which include: preparing Power Point presentations, organizing meetings and agendas, meeting minutes, purchasing supplies, preparing documents, prioritizing all incoming mail, photocopying, scanning, filing and archiving
• Creating and distributing departmental correspondence, reports and presentations.
• Full coordination of travel activities from liaison with Travel Agents, booking events to compiling documentation for a smooth experience.
• Coordinating special projects and events as assigned.
• Other administrative support and project work as assigned.
• Advanced knowledge of various computer software such as Microsoft Office including Word, Excel and PowerPoint, Photoshop, Internet, etc.
• Proven time management skills and attention to detail with the ability to manage multiple priorities with minimal supervision.
• Proactive problem solver with the desire and ability to achieve results and meet deadlines all while building and maintaining good working relationships.
• Experience in use of discretion, confidential information management.
• Technical and business writing skills; editing; proofing; data base record maintenance.
• Assist in creation/development of templates, forms, department policies and procedures
• Desire for continuous learning and process improvement.
• Excellent communication and interpersonal skills.
• Ability to work well in both a team and individual environment where priorities can change at a moment’s notice.
• Must be reliable, flexible and able to display a high level of integrity and professionalism.
• Must be able to obtain and maintain a Restricted Area Identification Card (RAIC).
• Minimum 3 – 5 years of experience providing administrative assistance in a fast paced technical environment.
• Experience coordinating budgets and tracking invoices is considered an asset.
• Invoice tracking, verification, coding and investigation. Manage contractor time tracking system to ensure reporting accuracy and provide user training.
• Track hardware and software licensing and maintenance agreements.
• Support IT leaders with purchase orders, warehouse requisitions and contracts.
• Perform general administrative duties which include: preparing Power Point presentations, organizing meetings and agendas, meeting minutes, purchasing supplies, preparing documents, prioritizing all incoming mail, photocopying, scanning, filing and archiving
• Creating and distributing departmental correspondence, reports and presentations.
• Full coordination of travel activities from liaison with Travel Agents, booking events to compiling documentation for a smooth experience.
• Coordinating special projects and events as assigned.
• Other administrative support and project work as assigned.
• Advanced knowledge of various computer software such as Microsoft Office including Word, Excel and PowerPoint, Photoshop, Internet, etc.
• Proven time management skills and attention to detail with the ability to manage multiple priorities with minimal supervision.
• Proactive problem solver with the desire and ability to achieve results and meet deadlines all while building and maintaining good working relationships.
• Experience in use of discretion, confidential information management.
• Technical and business writing skills; editing; proofing; data base record maintenance.
• Assist in creation/development of templates, forms, department policies and procedures
• Desire for continuous learning and process improvement.
• Excellent communication and interpersonal skills.
• Ability to work well in both a team and individual environment where priorities can change at a moment’s notice.
• Must be reliable, flexible and able to display a high level of integrity and professionalism.
• Must be able to obtain and maintain a Restricted Area Identification Card (RAIC).
• Minimum 3 – 5 years of experience providing administrative assistance in a fast paced technical environment.
• Experience coordinating budgets and tracking invoices is considered an asset.
THE TEAM:
• Coordinating department budget:
maintain budget documents for Directors and General Managers, prepare monthly
variance reports, reconcile with accounting systems. Monitor and analyze
spending is within budget limits and contribute to monthly forecasting.
WHO WE ARE
We are more than just planes and tarmacs. Our purpose travels beyond our runway into the communities we serve. We are about connections, stories and life defining adventures made possible by the work we do. We are committed to fostering an environment where our people are rewarded through meaningful work experiences inspired by purpose.
The Calgary Airport Authority is made up of 300 remarkable people committed to delivering great results. We manage and operate YYC Calgary International Airport and collaborate with the many partners that make up YYC - from airlines to customer services and government agencies to food and retail outlets. With the recent opening of our new international terminal and Canada's longest runway, this is an exciting time to join our #YYCCrew and drive YYC forward as one of Canada's best airports.
It’s hard not to be intimidated by a team who is passionate about technology, customer service and running a high performance operation. Our IT team works hard to maintain the physical technology infrastructure and daily IT operations that ensures our airport operates efficiently and effectively. They also ensure that our IT business systems and software applications effectively support the corporate enterprise and airport operations. Don’t worry, although they are looking for a passionate Administrative Assistant, they don’t expect you to know about information technology.
We are more than just planes and tarmacs. Our purpose travels beyond our runway into the communities we serve. We are about connections, stories and life defining adventures made possible by the work we do. We are committed to fostering an environment where our people are rewarded through meaningful work experiences inspired by purpose.
The Calgary Airport Authority is made up of 300 remarkable people committed to delivering great results. We manage and operate YYC Calgary International Airport and collaborate with the many partners that make up YYC - from airlines to customer services and government agencies to food and retail outlets. With the recent opening of our new international terminal and Canada's longest runway, this is an exciting time to join our #YYCCrew and drive YYC forward as one of Canada's best airports.
It’s hard not to be intimidated by a team who is passionate about technology, customer service and running a high performance operation. Our IT team works hard to maintain the physical technology infrastructure and daily IT operations that ensures our airport operates efficiently and effectively. They also ensure that our IT business systems and software applications effectively support the corporate enterprise and airport operations. Don’t worry, although they are looking for a passionate Administrative Assistant, they don’t expect you to know about information technology.
For further information, or to apply, please click here
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