New Posting - YVR Project Manag,ment

YVR is made up of a team of diverse people who are working collaboratively to reach our goal of 29 million passengers by 2020! Safety is at the core of everything we do; we’re innovative, fun, and we invest in our people. We’re a BC Top Employer for 12 years standing, with high engagement scores, an abundance of learning and development opportunities, and a holistic approach to wellness! And we’re looking for someone to join our team.'

YVR Project Management (YVRPM) is a wholly owned subsidiary of the Vancouver Airport Authority that was established in 2005 to oversee major expansion projects at YVR and has a reputation for delivering projects on time and on budget.

YVRPM has a permanent, full-time Administrative Clerk opportunity.  Reporting to the Executive Assistant to the President, YVRPM, the successful candidate will provide administrative support including file management, supply maintenance and special assignments. 

Key responsibilities include:

• Filing and archiving all project documentation, carefully cross-referencing to ensure accuracy
• Processing meeting minutes by deciphering and typing information from rough draft notes into a standardized form and distributing accordingly
• Preparing and distributing weekly and monthly reports
• Ordering supplies and maintaining office equipment
• Completing special assignments such as creating binders, forms and filing indexes, updating files, maintaining logs and binders, assisting with Request for Quotation and Project Definition Report document compilation, etc.
• Acting as the first point of contact for YVRPM, answering phones, handling walk-in inquiries, booking boardrooms, dispatching couriers and other related receptionist duties
• Preparing and tracking tenant authorization forms and tenant costs; managing Excel spreadsheets
• Providing back-up support to the Executive Assistant as required
• Performs other duties and responsibilities consistent with the position description and classification on request

Key qualifications include:

• One to two years’ recent experience in a reception and/or customer service related role, supplemented by the completion of one to two years of post-secondary education, including computer and business related courses; or an equivalent combination of training and experience
• Proven skill in MS Word, Excel , PowerPoint and Outlook
• Demonstrated ability to operate business equipment such as a multi-line phone, photocopier, scanner and cerlox
• Excellent communication skills, both verbal and written
• Keen attention to detail as this position requires repetitive handling of a large volume of documents through various levels of processing
• Strong multitasking skills with the ability to prioritize duties

This position is open to both Vancouver Airport Authority employees and external candidates.  Previous job performance will be taken into consideration for all candidates that apply for this position.

Vancouver Airport Authority welcomes applications from all qualified candidates, including women, Aboriginal peoples, persons with disabilities and members of visible minorities. We are happy to provide reasonable accommodations throughout the selection process and while working at YVR.  If you require support applying online because you are a person with a disability, please contact us at 604-303-3152 or careers@yvr.ca. We welcome the opportunity to discuss accommodation of your disability and ensure fairness in our hiring process.