New Posting - Vancouver Airport Authority

The Vancouver Airport Authority has a permanent, full-time opportunity for an Administrative Coordinatorin the Marketing & Communications Department.  Reporting to the Director, Marketing & Communications and Director, Air Service Development, the successful candidate will provide administrative support to the Directors and the Air Service Development and Marketing & Communications teams.

Key responsibilities include:

• Maintaining budget, including purchase orders and tracking, administration and reconciling invoices
• Supporting business planning activities
• Scheduling and organizing meetings
• Providing calendar, voicemail and email support to the Directors
• Maintaining databases for the department
• Maintaining passenger and cargo databases and publishing information internally
• Preparing correspondence, reports, presentations and spreadsheets
• Taking and distributing minutes
• Scheduling, planning and finalizing all aspects of travel
• Responding to inquiries from stakeholders and the general public
• Conduct tours of the facility and processes for airlines or business partners
• Performing administrative tasks to support the overall Marketing & Communications and Air Service Development programs

Key qualifications include:

• Minimum of two years’ post-secondary education or completion of a college certificate or diploma
• A motivated self-starter with at least three years of experience providing administrative support
• Excellent comprehension of internal purchasing, budgeting and accounting processes for budget management
• A team player with exceptional interpersonal and communication skills
• Demonstrated ability to organize and schedule people and tasks
• Proven relationship skills with the ability to work with key interdepartmental stakeholders
• Strong multitasking skills with the ability to meet deadlines
• Professionalism, diplomacy and good judgment in dealing with confidential and sensitive issues
• Computer proficiency in MS Office (Word, Excel, Outlook, Access, and PowerPoint)and comfort with databases and an ability to learn new systems as required

This position is open to both Vancouver Airport Authority employees and external candidates.  Previous job performance will be taken into consideration for all candidates that apply for this position.

We are committed to employment equity and welcome applications from everyone, including women, aboriginal peoples, persons with disabilities and members of visible minorities.

Application deadline: January 14, 2015