New Posting - Calgary Airport Authority

Administrative Assistant

Number of positions available: 1

Salary: Authority Band 6 ($57,603 - $59,904 - $62,302 - $64,798)

Status: Permanent Full-Time

Closing Date: March 28, 2019

WHAT YOU WILL DO

As an Administrative Assistant, Risk and Compliance at the Calgary Airport Authority, you will be part of a fast-paced, dynamic team that is responsible for the overall safety, security and compliance of our international airport. Reporting to the Director, Compliance & Safety, you will play an integral role in providing administrative support for the Safety and Security teams. Additional support may be provided to the Environment department as required. Your primary responsibilities will be:

•Miscellaneous administrative duties, such as: meeting organization, creating presentations, department filing, expense reports, photocopying, event planning, and budget tracking.

•General office administration including supply purchasing, travel coordination and VISA reconciliation.

•Coordinate departmental training, maintain training records and develop communications plans.

•Participate in departmental committee meetings and assist with any program requirements.

•Create and update user manuals, maps and documents for training programs.

•Maintain departmental programs and resources including emergency response rooms and first aid stations.

•Assist with annual Workplace Safety COR Audit as well as other safety/security reporting.

WHAT YOU BRING

•Above average knowledge of Microsoft Office including Word, Excel and PowerPoint

•Proven time management skills and attention to detail with the ability to manage multiple priorities with minimal supervision.

•Proactive problem solver with the desire and ability to achieve results and meet deadlines all while building and maintaining good working relationships.

•Desire for continuous learning and process improvement.

•Excellent communication and interpersonal skills.

•Ability to work well in both a team and individual environment where priorities can change at a moment’s notice.

WHAT ELSE

•Experience in workplace safety, compliance, security, auditing or analytics.

•Post-secondary education.

•General knowledge of an airport environment and/or previous work at an airport.

•Familiarity with In-Design or other desktop publishing program.

•Experience managing databases and document or record keeping software.

We are more than planes and tarmacs. Our purpose travels beyond building and managing world-class facilities and runways, and into the communities we serve. The Calgary Airport Authority is made up of nearly 300 employees who are driven by creating memorable and effortless experiences that reflect the beautiful city and region we serve. Motivated by our vision, we strive to turn the airport experience at YYC into one that air travelers are excited to be a part of.

As a primary driver of our city’s economy and growth, we have an opportunity to help make Calgary a global economic powerhouse. We believe our focus on the future will fuel our city’s next generation of prosperity. And we are ready, willing and able to step up to the challenge. At one of Canada’s busiest airports, our team is working hard to create the best possible experiences for the guests and visitors that arrive, depart and connect through our airport, and we need the help of the best people to help get us there.

OUR RISK & COMPLIANCE TEAM

Our team is passionate about the safety, security and environmental compliance at the Calgary International and Springbank Airports. Currently, we are developing mature programs that build this culture at all levels of our organization and within our airport. On one hand, The Calgary Airport Authority has close to 300 employees where you will be empowered to put your own personal touch on supporting a variety of teams. On the other hand, the airport itself is large enough to expose you to a considerable amount of diverse responsibilities and challenges. Our Risk & Compliance experts are high performers who connect with our people, create opportunities and make substantive change every day.

Are you looking for the journey of a lifetime? One that’s focused on creating effortless and memorable experiences for millions of guests and travelers each year. 

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