New Posting - YVR (Vancouver Airport Authority)

The Vancouver Airport Authority has an opening for a casual Executive Assistant to provide relief support for full-time Executive Assistants.  This position would ideally suit someone who has a flexible schedule, enjoys an aviation environment, has proven administrative experience and is happy to also work summers and throughout the winter holiday period.

• Efforts will be made to provide as much notice as possible; however, the successful candidate should be available on an on-call basis in the event of unexpected absences
• There will be occasion to assist with front office reception duties and/or with the Communications Department, on an as-needed basis
• The successful candidate will be expected to work over the summers and during the winter holiday season when it is anticipated that a number of full-time Executive Assistants will be on vacation
• Work week is Monday to Friday, no weekends required (unless exceptional circumstances)
• We anticipate the number of hours worked per year to be in the range of 1,200-1,500 hours, and is dependent on various factors including peak periods, vacation, illnesses, leaves, etc.
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Key responsibilities include:

• Supporting members of the executive including providing regular support to the Vice President, Government Affairs
• Acting independently with a high level of professionalism, confidentiality, judgment and discretion
• Maintaining calendars, including scheduling and/or rescheduling appointments
• Managing email and regular mail
• Preparing correspondence, reports, presentations and spreadsheets
• Making travel arrangements
• Keeping executives apprised of deadlines and action items
• Providing relevant material prior to all meetings
• Coordinating and assembling relevant information for Board and executive meetings
• Ensuring documents for signature are processed in a timely manner
• Maintaining files and other office records
• Administering various financial functions (e.g., monthly budget forecasts, invoices, expense claims and purchase orders)

Key qualifications include:

• Minimum of 5 years’ demonstrated administrative support experience
• Strong organizational skills with an attention to detail
• Demonstrated ability to prioritize in a changing environment
• Proven ability to exercise confidentiality and discretion
• Exceptional interpersonal and communication skills
• Ability to deal with various stakeholders ranging from colleagues and business partners to Board members and government officials
• Solid MS Office skills in order to prepare correspondence, reports, spreadsheets and presentations, as well as manage a large volume of email
• Team player with a willingness to assist other Executive Assistants during peak periods

This position is open to Airport Authority employees and external candidates.  Previous job performance will be taken into consideration for all candidates that apply for this position.

We are committed to employment equity and welcome applications from everyone, including women, aboriginal peoples, persons with disabilities and members of visible minorities.