New Posting - Calgary Airport Authority

JOB TITLE:  Administrative Assistant, Operations

JOB CLASSIFICATION:  Term

CLOSING DATE:  11/28/2013 00:00

PAY RATE:   $49,522 - $51,534 - $53,595 - $55,739

The Calgary Airport Authority is a not-for-profit non share capital corporation, responsible for the management, maintenance, operation and development of the Calgary International Airport and Springbank Airport under long-term leases from the Government of Canada

The Role

Reporting to the Director, Operations, the overall responsibility of this position is to provide general office administrative and operational support to the Operations department. This position’s primary duties include:

1. Participate in the Emergency Operations Centre (EOC) during emergency response and provide training to others who may act in this capacity.
2. Perform weekly EOC inspections - update and maintain maps and equipment.
3. xMatters system administrator.
4. Compile monthly reports and maintain training records.
5. Develop, update and maintain training manuals.
6. Assist with the preparation of annual budgets.
7. Review Primary Security Line Partner Plan.
8. Prepare and compile the security special event applications.
9. Assist Manager, Security and Manager, Passenger Experience as required.
10. Assist with preparation of plans, SOP’s and tenant policies for the new terminal.
11. Perform administration duties such as scheduling and booking meeting rooms, taking meeting minutes, processing ordering and receiving, requisitions and purchase orders etc.

Basic Requirements

§  Proficient with Microsoft Word, Excel, PowerPoint, InDesign and Photoshop.

§  Ability to make sound judgment calls and exercise discretion and sensitivity when handling confidential information.

§  Strong verbal and written communication skills.

§  Experience in technical and business writing, recording and transcribing minutes.

§  Positive attitude and great teamwork skills.

§  Demonstrate ability to adapt to shifting priorities of a diversified office environment.

For further information, or to apply, please click here