Reporting to the Manager, Procurement Services with daily work direction and supervision from the Senior Procurement Specialist, this position is responsible for providing strategic procurement support to the internal business partners to ensure simplified, cost effective, and strategic procurement outcomes.
Job Description
Key Accountabilities:
- Develops an understanding of client business, mandate and roles, immediate and long range plans and delivers training to clients on the GTAA Procurement program.
- Assists the Senior Procurement Specialist assigned to work on ITM outsourcing RFP, and the implementation of Maximo as it relates to procurement activities
- Consults with clients on their procurement needs, develops strategies to meet these needs and provides ongoing guidance and advice to clients throughout the process including identifying cost and time saving opportunities
- Delivers, including some significant and high profile procurement and contracting services for clients including managing the bid process and making adjustments to strategies as required, negotiates terms and conditions and awards contracts, and investigates and acts as second level resource to clients in the resolution of contractual problems with suppliers
- Identifies problems in procurement activities and develops solutions to ensure client needs are met, consults with proponents as required, investigates and researches various materials and proponent practices, and provides expert advice to client managers on best courses of action
- Monitors client procurement activities to ensure GTAA and industry standards, regulations and policies are adhered to, maintains the RPT database, develops Request For “X – tenders, proposals, etc.” (RFX) documents and oversees the process, prepares contracts, chair and participate in meetings, create and maintain documents and other records
- Leads and participates in special projects, audits work of clients in the procurement and contracting process, drafts unique contract clauses, and consults with the various GTAA branches involved in the document review process such as Legal and Risk Management, representing the client and process as required.
- Prepares and analyses data in relation to the inventory program, through research provide ready sources of supply of items for inventory, review the new processes that will be used upon implementation of Maximo and develop and write procedures for these new processes.
- Participates as a team member in the development of new and improvement of existing Procurement processes and tools.
- Provides back-up to other Procurement Specialists.
Job Requirements
Qualifications:
- Must possess a university degree or minimum three year college diploma with a business related focus preferred
- Relevant professional purchasing certification completed or in progress with a minimum of two years’ work towards completion if not currently certified
- Minimum three years of procurement work experience in an environment of similar scope and complexity
- Minimum two years’ experience managing varied procurements
- Demonstrated experience partnering with clients and working in teams
- Enterprise Resource Planning (ERP) tool experience in a large enterprise, especially experience with Oracle, preferred
- Demonstrated experience working in a customer centric environment
- Must be able to obtain and retain a Transportation Security Clearance
- All applicants must have a fully satisfactory work performance in his/her current position and a work record that is void of discipline and unacceptable attendance that would have a bearing on the duties, roles and responsibilities of the posted position.
Knowledge, Skills and Abilities:
- Knowledge of industry and GTAA procurement (goods and services), regulations, standards, policies, and practices in order to deliver “second level” including some significant and high profile procurement (goods and services) services
- Knowledge of GTAA client roles and mandates, immediate and long range plans, financial planning processes, procurement approval and review processes (Risk Management, Legal, etc.) and other management practices in order to deliver procurement services and understand implications of outcomes
- Knowledge of various GTAA and industry tools including databases, standard contract clauses, contract standards, and other industry aids in order to delivery procurement services.
- Knowledge of special project planning and delivery techniques and practices in order to lead assigned special projects
- Knowledge of adult pedagogy in order to conduct procurement seminars and other educational processes
- Skill in communication and planning and execution of “second level” procurement assignments
- Skill in identifying unique problems in the procurement of goods and services and formulating and recommending innovative solutions to best meet the client’s needs
Greater Toronto Airports Authorit |
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