New Posting - Jazz Aviation

Administrative Assistant Airports - YVR
Jazz Aviation LP  - Vancouver, BC

Administrative Assistant Airports - YVR  Closing Date: Sep 17, 2016 Primary Location : CA-BC-Vancouver Schedule : Full-time Job Type : Permanent Shift : Days Number of Openings : 1 Basic Purpose of Position:  Provide Administrative and Operational support for Station and Region. Key Activities:  Produce correspondence/reports for the Regions Area Managers and others as requested.  Providing research and project assistance when further information and assistance is required.  Provide assistance and support to executive and/or managers, senior leads as required.  Arranging and organize all general and regional meetings, functions, presentations, etc. to be attended or hosted by the Managers.  Preparing business travel for the Area Manager and/or others as requested, making necessary flight, hotel, and car rental reservations.  Maintain office supplies.  Prepare and maintain minutes and action logs as required.  Maintain Outlook distribution lists.  Provide support to other employees throughout the Jazz team.  Administer employee recognition tools for the region.  Invoice coding as required.  Maintain employee’s personal files.  Complete payroll for UNIFOR staff.  Kronos Subject Matter Expert for the region.  Help to set-up new employees.  Distribute general mail correspondence to unionized airports employees.  Assist Airport Manager’s (AMs) with monthly staff schedule creation and distribution.  Coordinate and facilitate bi-annual schedule bidding.  Coordinate and facilitate annual vacation bidding.  Update and maintain employee call out lists.  Write and post operational bulletins as needed.  Maintain and track employee part time (PT) availability.  Maintain spreadsheets on area manager’s employee data.  Monthly GL report distribution.  Special project to support operations.  Create pivot table reports.  Send Attendance Wellness Program (AWP) reports to managers as designated.  Other special projects as assigned.  Relief support for Airport Operations Manager (AOM) coverage and required time off.  Obtain Vancouver Airport Authority (YVRAA) Airside Vehicle Operator’s Permit (AVOP) as required.  Other related duties as assigned. Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers. Qualifications:  High school diploma or equivalent is required.  Post-secondary degree or diploma is an asset.  Must be self-motivated, resourceful and well organized.  Possess strong written and oral communication skills to be utilized at all levels of the organization with internal and external customers.  Strong computer skills including MS Office Word, Excel, Outlook, and PowerPoint.  Ability to prioritize and meet deadlines.  At least 2 years of previous work experience in an administrative role is required.  At least 1 year of work experience working in a supervisory/management role is required.  Previous supervisory experience working in a mixed union and non-union environment is an asset. Requisition ID : YVR-2016-5200-006875