New Posting - Discovery Air

Assistant Manager, Administration
Discovery Air - Montréal, QC

Location: Montreal, Quebec Discovery Air Defence is the exclusive supplier of combat airborne training services to the Canadian Forces. We provide joint terminal attack controller training to Canadian special operations and ground forces, Red Air and electronic attack training to CF-18 aircrew and navy, as well as live-fire target practice to the Canadian military. Discovery Air Defence's integrated logistics, maintenance and engineering solutions ensure that the Canadian Forces receives the level of support they require to achieve their objectives. Experience Matters. Essential Duties and Responsibilities As an Alternate Company Security Officer (ACSO), you will be responsible for the day to day government security program Update of security files on Lotus Notes and weekly audit trail Liaison with HR for onboarding procedure Coordination and preparation of weekly Operations Briefing Manage company alarm codes, ID passes and building accesses Electronic Document Management (Sharepoint & Lotus) and retention management Assist in the preparation of business presentations, meeting materials and correspondence Writing of Policies and Procedures, updates and version keeping as assigned by Manager Assist Manager with facilities and promotional items Event Planning/Social Committee lead Oversee Global Uniform Program Maintain compliance with all company policies and procedures Perform related duties as assigned by Manager or Senior Leader Ad hoc administrative tasks and special projects as required Back Up Executive Support Back Up Reception Support Run general errands as required You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program: Employees are responsible for: Working in compliance with Occupational Health and Safety acts and regulations Following safe work practices and procedures and using safeguards and personal protective equipment Reporting hazards (such as unsafe situations and activities) to their supervisor immediately. Qualifications and Requirements 3 years of experience in a similar position Great sense of humour Superior oral and written communication skills, both French and English Strong MS Office computer skills (Outlook, Word, Excel, PowerPoint, SharePoint, Lotus Notes, VISIO an asset) Office Management experience Travel management experience Valid Quebec driver’s licence and vehicle Positive, professional attitude, able to take initiative Strong organizational skills including an attention to detail and ability to meet deadlines Strong problem solving skills Willingness and resourcefulness to roll up your sleeves to get the job done A consummate professional, who is discreet, resourceful, friendly and maintains a high degree of energy Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus, Innovation and Integrity Demonstrates strong and visible support of our values Ability to work independently as well as in a team, in a fast paced environment, multi task and prioritize competing demands Position requires Controlled Goods Clearance and NATO security clearance Discovery Air Defence is an Equal Opportunity Employer. We value diversity and encourage all qualified candidates to apply. For further information, or to apply, please click here