New Posting - Avmax

Operations Coordinator
Avmax Careers - Canada - Calgary, AB

Reporting to the Chief Pilot specific duties include- Coordinate all aspects of charters, including; customs, FBO notification and fuel quoting. Catering, hotel, rental arrangements for clients and/or crew. Booking airline tickets for all company travel. Obtaining Visas and other required travel documents. Liaise with crews to achieve efficiency through communication. Maintain situational awareness of charter aircraft and communicate movements/delays to clients. Ensure all airport procedures are identified and appended when flights are planned. Work closely with clients to determine their trip needs and ensure needs are fulfilled. Generate the trip sheets for the crew and provide relevant documentation for flights. Assist with the interpretation of all flight documents and information for the Accounting and Maintenance Departments. Understanding of Canadian Aviation Regulations. Maintain records of quoted and completed charters. Notify the Chief Pilot and General Manager of any significant conflicts or client concerns. When applicable, meet the clients at departure and arrival. Input operational data into FOS charter planning software. Input Crew duty times into FOS charter planning software. Generating on time performance and completion rate data. Keep the FOS charter planning software updated. File and track retention of Operational Flight Plans. Organize and Submit Regional 1 timesheets and payroll input for accounting on a bi-weekly basis. Organize and submit all Regional 1 expense reports to payroll on a biweekly basis. Assuming responsibilities as assigned by the Chief Pilot and/or General Manager. Qualifications: Minimum high school diploma (or equivalent); post-secondary degree in aviation or related experience an asset. Strong command of the English language: written and spoken. Sound knowledge of MS Office products. Must be able to work autonomously or in team settings. Knowledge of Canadian Air Regulations as asset. Self-starter, problem solving skills. Strong planning, organizational and time management skills. Able to meet deadlines and work under pressure. Thrives in a fast-moving environment, with high tolerance for change. Motivated and enthusiastic team player. Strong planning, organizational, and time management skills Flexible and willing to work irregular hours, including evenings and weekends Working knowledge of Rockwell Collins FOS program considered an asset. Experience: Minimum of 2 years of industry experience and/or relevant educational background preferred. Regional 1 Airlines Ltd. is dedicated to, and prides itself on being an equal opportunity employer. We celebrate and welcome the diversity of all of our employees. Regional 1 Airlines Ltd. has specific policies in place to prevent discrimination in our hiring practices on the basis of the protected grounds dictated by Canadian legislation. We therefore encourage applications from qualified Aboriginal Canadians, persons with disabilities, members of visible minorities and women. In order to be in compliance with the law, employees must be legally eligible to work in Canada. For further information, or to apply, please click here