The Vancouver Airport Authority has an opening for a casual Executive Assistant to provide relief support during long term absences (generally one week or longer) of full-time Executive Assistants. Efforts will be made to provide as much notice as possible; however, the successful candidate should be available on an on-call basis in the event of unexpected absences.
Key responsibilities include:
• Supporting members of the executive
• Acting independently with a high level of professionalism, confidentiality, judgment and discretion
• Maintaining calendars, including scheduling and/or rescheduling appointments
• Managing email and regular mail
• Preparing correspondence, reports, presentations and spreadsheets
• Making travel arrangements
• Keeping executives apprised of deadlines and action items
• Providing relevant material prior to all meetings
• Coordinating and assembling relevant information for Board and executive meetings
• Ensuring documents for signature are processed in a timely manner
• Maintaining files
• Administering various financial functions (e.g., monthly budget forecasts, invoices, expense claims and purchase orders)
Key qualifications include:
• Minimum of 5 years’ demonstrated administrative support experience at the executive level
• Strong organizational skills with an attention to detail
• Demonstrated ability to prioritize in a changing environment
• Proven ability to exercise confidentiality and discretion
• Exceptional interpersonal and communication skills
• Ability to deal with various stakeholders ranging from colleagues and business partners to Board members and government officials
• Solid MS Office skills in order to prepare correspondence, reports, spreadsheets and presentations, as well as, manage a large volume of email
• Team player with a willingness to assist other Executive Assistants during peak periods
We are committed to employment equity and welcome applications from everyone, including women, aboriginal peoples, persons with disabilities and members of visible minorities.
Please forward a resume and covering letter, quoting reference no. 11-36-12 in your cover letter using our online application system at http://www.yvr.ca/ (direct link: http://www.yvr.ca/en/about/careers.aspx ).
Application deadline: November 17, 2011
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