New Posting - Skyservice Business Aviation Services

Skyservice Business Aviation Services is currently recruiting for a permanent, full-time opening for a Coordinator, Flight Operations at our Montreal location(YUL). 

REPSONSIBILITIES:

• Responsible for payroll feeding for the flight operations group (Pilots + OCC);
• Responsible for the new pilot hiring process for training approval (TSA coordination);
• Responsible for the management of pilots training files and PAOBD files as per the procedures;
• Responsible for new hire pilot ordering AMEX, calling card, ID Cards, etc. New Hire checklist and tracking;
• Responsible for coordinating new hire pilots uniforms;
• Responsible for the initial pilot training coordination as per the procedures;
• Coordination of supplemental training for pilots such as Dangerous Goods, firefighting and emergency evacuation; 
• Issuing and sending monthly flight logs to all pilots;
• Maintain aircraft documentation files (FOS-NT, SharePoint or other);
• Responsible for aircraft subscriptions (initial and renewals for CFS, Fuel cards, US DECAL, etc.);
• Maintain FOS NT fuel price list for users;
• Maintain fleet update list to our vendors as per the New Aircraft and Departing Aircraft checklists;
• Maintain charter customers EJM and ARG/US databases up to date with pilots and aircraft information;
• Track vacation and sick days for pilots through FOS;
• Support mailing needs: TCM/SOP/COM to the Distribution List;
• Collect comments and populate follow up issues from Pilot Course Evaluation sheet;
• Maintain G drive Training Folders and FOS up to date; 
• Track and update FOS Crew Due Report (bi-weekly);
• Assist in the management of the annual exam:
• Correct/file and return exams 
• Track errors (spreadsheet)
• Direct pilot’s requests/questions to appropriate person
• Track and follow up pilot Logbook/Night Qualification monthly report;
• Follow up pilot’s training records from Training Providers;
• Admin support for ACP, AOC and POC paperwork:
• Pick documentation to/from TC
• Send flight test reports to pilots
• Update G drive/FOS
• Assist in all other related administrative duties, as assigned by management.

QUALIFICATIONS AND SKILLS REQUIRED :

• Minimum three years of administrative experience or equivalent;
• Experience working in an aviation environment is an asset, but not a requirement;
• Proficiency in the use of Microsoft Office products (i.e.Word, Excel);
• High degree of speed, accuracy and thoroughness in all work functions;
• Ability to work under pressure and meet deadlines;
• Excellent organizational skills and the ability to multi-task;
• Very detailed-oriented with a focus on process improvement;
• Ability to review own work for accuracy and thoroughness;
• Ability to handle multiple priorities with a high level of integrity and confidentiality towards sensitive information;
• Ability to provide positive attitude and function effectively as a team player;
• Strong communication skills;
• Fluently bilingual (English and French) in both oral and written, is required;
• Knowledge and familiarization with FOS is an asset, but not a requirement.

EDUCATION : 

Possess a post-secondary degree in Office Administration or any other relevant field, is required.

If you are ready to apply your skills with a successful and growing organization please forward a résumé along with a covering letter specifying position of interest in the Subject Line (eg: Coordinator, Flight Operations - YUL) to: careers@skyservice.com

We would like to thank all applicants for their submission but regret to advise that only those selected for an interview will be contacted. No telephone or agency inquires please.

Skyservice is an equal opportunity employer and welcomes applications from all interested parties.