New Posting - Skyservice

Skyservice in Calgary is currently recruiting a temporary full-time (until September 2015) Administrative Assistant, Maintenance

SUMMARY OF RESPONSIBILITIES:

• Update and maintain maintenance department employee files;
• Creating reports (including overtime and productivity) from data in a timely fashion;
• Completing the employee schedule; receiving, reviewing and approving timesheets and sending them to the payroll department;
• Ensure the accuracy of the employee activity report;
• Make regular updates to the Skytrack Shift Master data tables;
• Reviewing employee time on the supervisor work screen in Skytrack on a daily/weekly basis;
• Coordinating with payroll prior to the closing of each payroll period and also working with them to resolve any discrepancies with any individual employee;
• Producing monthly status reports for employees and managers summarizing banked, sick and vacation time usage and balances;
• Submitting appropriate documentation for new employees, including submission of change requests to IT for any necessary Skytrack setup (new users, change of department, change of skills, etc.);
• Supporting contractor invoice verification process as required; 
• Acting as a backup when other Administrative Assistants are unavailable.

QUALIFICATIONS AND SKILLS REQUIRED:

• At least one (1) year of administrative experience in a computerized environment;
• Proficient in the use of Microsoft Office Products;
• Ability to work under pressure and possess excellent organizational skills;
• Very detailed oriented with a focus on process improvement;
• Ability to review own work for accuracy and thoroughness;
• Aviation experience, an asset;
• Strong communication skills.

EDUCATION: 

Post-secondary education in a related field, an asset.

HOW TO APPLY:

If you are interested in this position and feel you meet the qualifications, please email your resume and completed ‘Internal Employment Application form’ (see attached) tojennifer_flewelling@skyservice.com
You must clearly identify the position that you are applying for (eg: Administrative Assistant, Maintenance – YYC). 

Skyservice is an equal opportunity employer and welcomes applications from all interested parties. 


Closing Date: July 5, 2014
Department: Maintenance
Location: Calgary - YYC
Immediate supervisor: Manager, Maintenance YYC
Available: Immediately
Status: Temporary, Full-Time until September 2015