New Posting - Vancouver Airport Authority

Vancouver Airport Authority has a permanent, full-time opportunity for an Administrative Assistant in the Environment Department.  Reporting to the Director, Environment and supporting the dynamic Environment team, the successful candidate will perform administrative duties including budget management and business planning.




Key responsibilities include:

• Coordinating and administering budget planning, cost tracking and internal administrative processes  

• Providing administrative support including: managing Director’s calendars, voicemail and email; scheduling, coordinating and arranging internal and offsite meetings; preparing correspondence, presentations and reports; liaising with external organizations; receiving visitors and screening phone calls; providing administrative functions to the YVR Environmental Advisory Committee and the YVR Aeronautical Noise Management Committee; maintaining department filing system; and maintaining office supplies

• Under the direction and supervision of staff, providing support for a variety of programs including: Environmental Assessment Program; Green Commuter Program; YVR Fleet Bikes & Bike Locker Facility; Common Use Vehicle Program; and Noise Management Program

• Coordinating travel arrangements for department members, and assisting/leading tours at YVR when required

Key qualifications include:

• At least two years’ post-secondary education or completion of a college certificate or diploma, preferably in administration, accounting, communications, public relations or graphic design

• Recent, related administrative experience, in particular in a dynamic team environment 

• Excellent working knowledge of MS Office (including Excel and PowerPoint) and extensive experience working with databases

• Proven experience working with ERM software (e.g., AIRS, Maximo, Oracle) in order to manage budgets

• Strong organizational skills in order to multitask and work under pressure

• Solid people skills with the ability to work within a team

• Demonstrated knowledge of environmental management with exposure to construction-related projects

• Strong knowledge of, and interest in, the aviation industry with an understanding of airport operations

• Possession of a valid Class 5 driver’s license is considered an asset

This position is open to both Vancouver Airport Authority employees and external candidates.  Previous job performance will be taken into consideration for all candidates that apply for this position.

The Vancouver Airport Authority welcomes and encourages applications from all qualified candidates, including women, Aboriginal peoples, persons with disabilities and members of visible minorities. If required we are able to provide reasonable accommodations for persons with a disability throughout the selection process. 

For further information, or to apply, please click here