New Posting - Vancouver Airport Authority

YVR is made up of a team of diverse people who are working collaboratively to reach our goal of 29 million passengers by 2020! Safety is at the core of everything we do; we’re innovative, fun, and we invest in our people. We’re a BC Top Employer for 12 years standing, with high engagement scores, an abundance of learning and development opportunities, and a holistic approach to wellness! And we’re looking for someone to join our team.

We have a temporary, full-time opportunity (to July 2019) for an Administrative Assistant in the Environment Department.  Reporting to the Director, Environment and supporting the dynamic Environment team, the successful candidate will perform administrative duties including budget management and business planning.
 

Key responsibilities include:

• Coordinating and administering budget planning, cost tracking and internal administrative processes 

• Providing administrative support including: managing Director’s calendars, voicemail and email; scheduling, coordinating and arranging internal and offsite meetings; preparing correspondence, presentations and reports; liaising with external organizations; receiving visitors and screening phone calls; providing administrative functions to the YVR Environmental Advisory Committee and the YVR Aeronautical Noise Management Committee; maintaining department filing system; and maintaining office supplies

• Under the direction and supervision of staff, providing support for a variety of programs including: Environmental Assessment Program; Green Commuter Program; YVR Fleet Bikes & Bike Locker Facility; Common Use Vehicle Program; and Noise Management Program

• Coordinating travel arrangements for department members, and assisting/leading tours at YVR when required

Key qualifications include:

• Two years’ recent, related administrative experience, in particular in a dynamic team environment, supplemented by a minimum two years’ post-secondary education or completion of a college certificate or diploma, preferably in administration, accounting, communications, public relations or graphic design; or an equivalent combination of training and experience

• Excellent working knowledge of MS Office (including Excel and PowerPoint) and extensive experience working with databases

• Proven experience working with ERM software (e.g., AIRS, Maximo, Oracle) in order to manage budgets

• Strong organizational skills in order to multitask and work under pressure

• Solid people skills with the ability to work within a team

• Demonstrated knowledge of environmental management with exposure to construction-related projects

• Strong knowledge of, and interest in, the aviation industry with an understanding of airport operations

• Possession of a valid Class 5 driver’s license is considered an asset

This position is open to Vancouver Airport Authority employees and to external candidates.  Previous job performance will be taken into consideration for all internal candidates that apply for this position.

Vancouver Airport Authority welcomes applications from all qualified candidates, including women, Aboriginal peoples, persons with disabilities and members of visible minorities. We are happy to provide reasonable accommodations throughout the selection process and while working at YVR.  If you require support applying online because you are a person with a disability, please contact us at 604-303-3152 or careers@yvr.ca. We welcome the opportunity to discuss accommodation of your disability and ensure fairness in our hiring process.