New Posting - Vancouver Airport Authority

The Vancouver Airport Authority has an opportunity for a permanent, full-time Administrative Assistant in the Simplified Passenger Travel (SPT) Department.  Reporting to the Director, SPT, the successful candidate will provide administrative support to the Director and the SPT Team.
SPT seeks to measurably improve the passenger experience at YVR by process reengineering, implementing new technologies and removing exception handling from any primary process.  The resulting reduction in wait times and queuing greatly assist the flow of passengers throughout the airport experience.
Key responsibilities include:

• Performing administrative tasks to support SPT
• Scheduling and organizing meetings
• Taking and distributing minutes
• Maintaining filing systems
• Preparing correspondence, reports, presentations and spreadsheets
• Maintaining budget files and information including tracking, administration and reconciling invoices
• Scheduling, planning and finalizing various aspects of travel
• Responding to inquiries from stakeholders and the general public
• Setting up and maintaining databases
• Developing multiple contract databases and administering these on behalf of the department
• Assisting in the preparation of responses to RFPs

Key qualifications include:

• A motivated self-starter with at least three years of experience providing administrative support
• A team player with exceptional interpersonal and communication skills
• Demonstrated ability to organize and schedule people and tasks
• Proven relationship skills with the ability to work with key interdepartmental stakeholders
• Strong multitasking skills with the ability to meet deadlines
• Professionalism, diplomacy and good judgment in dealing with confidential and sensitive issues
• Computer proficiency in MS Office (Word, Excel, Outlook, Access and PowerPoint)
• Previous experience with contract administration is preferred
• Preference will be given to those who have had experience in “new start-up ventures”

This position is open to Airport Authority employees and external candidates.  Previous job performance will be taken into consideration for all internal candidates that apply for this position.
We are committed to employment equity and welcome applications from everyone, including women, aboriginal peoples, persons with disabilities and members of visible minorities.