Administrative Assistant, Airports (Eastern)
Jazz Aviation LP - Moncton, NB

Administrative Assistant, Airports (Eastern) Purpose of position:  To provide support to the Area Manager for NB & PEI, as well as the Eastern General Manager and Area Managers. Key Activities:  Preparing general correspondence, memorandums, reports, letters, emails and distribution as required. Organizing and distribution of mail. Maintain file systems. Provide assistance and support to Senior Leads and employees for Eastern Region Stations. Prepare and or submit OTP stats, logs and reports for all areas (Weekly - YTD - Monthly). Prepare and or submit stats, logs and reports. Provide assistance to Accounts Payable; invoice coding etc. Initial contact person for Eastern Region Airports. Maintain and organize schedules of the General Manager and Airports managers. Organize all travel arrangements, including booking flights and hotels, for Eastern team. Prepare and organize all meetings and conference calls, including correlating agenda items, preparation and distribution of agenda, booking rooms, taking minutes, distribution of minutes, arranging lunches and refreshments as required, prepare meeting rooms as required and making all conference call bookings. Organize and arrange departmental special events as required. Ensure all office equipment and supplies are maintained at acceptable levels. All other related special projects as assigned by the General Manager and Airports Manager. Maintain employee files, assist with schedules and scheduling, call out lists and updates and availability tracking. Verifying proper delay code and comments have been associated to delayed flights for the Eastern region. Attending meetings, conference calls and training as required. Other related duties as assigned. Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers. Qualifications:  High school diploma or equivalent is required. Post-secondary education is an asset. Post-secondary course in Administration or Business is a definite asset. At least 2 years of work experience in an office administrative role is required. Candidates must be proficient in Microsoft Office Suite with particular skill sets in Outlook, Word, Excel and PowerPoint. Candidate must be proficient working in Internet/Intranet and network environments. Candidates must be well organized, manage time effectively, prioritize multiple tasks, and meet deadlines. Airports experience is an asset. Some travel may be required. Closing Date: Sep 19, 2015  Primary Location : CA-NB-Moncton  Schedule : Full-time  Job Type : Permanent  Shift : Days  Number of Openings : 1  Requisition ID : YQM-2015-5270-006414 For further information or to apply, please click here